Update to EGM Monday

Dear <<First Name>>,

It is with some sadness, but much thankfully that the society must bid farewell not only to our Treasurer, Hannah, on Monday but now also to our Secretary, Bertille, who many of you met at our Give It A Go and the Freshers Fayre.

As many of you know Hannah iS stepping down because of her studies have come to end.

Bertille is having also to step down as she will be leaving to study abroad and wishes to allow the next person time and space to make the role of Secretary their own.

Therefore on Monday we will need to elect a new Treasuerer and a new Secretary

Executive Committee Roles & Responsibility

Committees take all different shapes and sizes, ranging from 3 members to nearly 30! A committee are elected with a set of shared responsibility including:

  • Ensuring that the activities and finances of the society are run in accordance with the Union’s Constitution and policies; The society’s attendance at meetings

Other roles have particular responsibilities too:

  • Club/Society Finances (President and Treasurer

  • Submitting Paperwork (Secretaries)

For those of you who wish to stand for any of the Executive Committee Roles (Treasurer or Secretary) or even the non-Executive Committee Roles (see below) please EMAIL ME TODAY: PRESIDENT@STIRPOD.CO.UK.

I suggest everyone reads or re-reads the previous email with the details on Monday’s EGM here: where more details on the way the election will be held are. Details of the actual roles, from the previous email I will paste below:

The first of these is the Social Events Manager who is
responsible for organising informal socials for society members and aspiring members, to provide a space of positivity and increase the social life within the society. They are directly accountable to the Secretary.

The second of these roles is that of the Public Relations & Social Media Manager who is the front figure out the society. This person shall represent the society and reach out to news outlets, other societies etc. to gain the society and specific campaigns, fundraisers etc. more publicity. Responsible for overseeing social media activity, keeping track of the social media group, making sure that they are reaching their goals, expanding their reach online and producing appropriate content. They are directly accountable to the President.

And finally the third current unfulfilled role is that of the Fundraising Manager who is responsible for coordinating fundraisers, this includes setting specific monetary goals, choosing an activity for the fundraiser, they are directly accountable to the Treasurer.

Due to time restraints, and our only recent founding we have not as a society voted on the other two committee roles that have been proposed in advance of our previous pre-semester General Meeting, due to technical difficulties.

Those two roles will also be voted on at the EGM - that of Podcast Production Manager who is responsible for supporting the organising of guests for podcasts and for presenting at events. And the second of these proposed roles is that of the Clubs & Societies Liaison Manager who would be responsible for organising and supporting Clubs & Societies with starting, launching and continuing a podcast; and secondly as a recruiter of other clubs and societies towards this goal.

Note that All Student Clubs & Societies MUST have a Treasurer, Secretary and President - otherwise we will be de-affiliated with the Students Union, which has multiple knock-on effects.

Just to remind you the EGM will take place from 6pm - 7pm on Monday via Microsoft Teams via the EGM Channel

All the best

Ed Conroy,

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