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This is important EGM Information

On Monday, October 11th, 2021 - coincidentally my birthday, you will be asked to attend via Microsoft Teams an Emergency General Meeting (EGM).

Currently only 12 people are eligible to vote; despite this email list being slightly larger than that.

Eligibility to vote is determined by your registration and membership fees being paid to the University of Stirling Student’s Union.

Again, this only applies to ‘Stirling Students’ - every one else can pay but they can not vote (sorry)

The voting will take place in two parts, for this we will be using the Scottish Single Transferable Vote (or STV) system, and this is done through a reliable website called ‘Choice Voting’.

The first round of voting will take place from 18:10 until 18:30.

At 18:10 if you considered eligible to vote (according to the Students Union Website) you will receive an email, whether you are there in person or not.

This email will be from the ‘Choice Voting’ website and will contain your unique voting link.

This email will be sent to your University of Stirling student email.

If for whatever reason you are unable to receive emails in this way, then email me today!

In this first vote you will be asked to answer ‘Aye’ (Yes, affirmative), ‘Nay’ (No, negative) or ‘Abstention’ to the following ‘proposals’ or ‘motions’:

  1. We the members of the University of Stirling Podcasting Society (StirPod) direct the Executive to submit an amendment of the Society Constitution to the University of Stirling Student's Union Communities Zone for the creation of the new StirPod committee role of "Podcasting Production Manager".

  2. We the members of the University of Stirling Podcasting Society (StirPod) direct the Executive to submit an amendment of the Society Constitution to the University of Stirling Student's Union Communities Zone for the creation of the new StirPod committee role of "Clubs & Societies Liason Manager".

This is essentially an instruction from the membership to the Executive Committee to submit a change to the Societies legal paperwork lodged with the union, so that we can create two new committee positions, that of ‘Podcast Production Manager’ and ‘Clubs and Societies Liaison Manager’.

Once this first round of voting has closed at 18:30 - no one will else will be able to cast a vote, and the results will be automatically posted by the system, for all to see.

The second round of voting in an actual election - this will follow the same system as above, except your voting options will not be Aye, Nay or Abstention.

IF you are eligible to vote at 18:30 you will receive another email with another unique voting link to yourself.

For this election we will need candidates, ONLY one position MUST be filled by the end of the night - that of Treasurer and that is because our Executive Committee (President, Treasurer and Secretary) are required to always be filled for our affiliation with the Students Union to remain. The other positions are already outlined in my previous email, but they are:

  • Social Events Manager

  • Public Relations & Social Media Manager

  • Fundraising Manager

  • Podcast Production Manager (dependent on the first round of voting, and a provision position)

  • Clubs and Societies Liaison Manager (dependent on the first round of voting, and a provision position)

IF you wish to stand for any of these positions please email:

You MAY stand for more than one position, you may provide a written ‘manifesto’ which can be posted as part of the voting system, as well give a 1 minute talk for each position you are standing for [during the first round of voting].

IF you wish to vote and/or would like to stand and currently haven’t paid your membership to the University of Stirling Student’s Union - then do so HERE - and don’t delay, do it today!

I am very sorry to have burst into your inbox again so soon, but felt it was important to reach out with regards to the EGM as soon as I was able.

If you do have any questions, do not hesitate to contact me directly.

I look forward to seeing some of you on Thursday for our Members Workshop.

You will find on our website, under ‘Knowledge Base’ the three articles on Media Laws, relevant to Scottish Law - Contempt of Court, Copyright and Defamation.

The last one is currently still unfinished, though contains a lot of information on the latest updates to the law!

All those articles are introductions and are very important for podcasting. Please do read them when you are able too.

All the best,

Ed Conroy,
StirPod President
president@stirpod.co.uk

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