How Canadian Friends of HAS sets about its business
We know that many of the people reading this newsletter are faithful supporters of our endeavour, and many of you are long-term in that commitment. You, our contributors and collaborators in this endeavour, are essential to our success and we thank you most warmly for your support. It dawned upon us recently, that for yourselves much of what we do is basically behind-the-scenes … you see only our public face when we put on an event or publish our results. So, how do we do what we do? What’s our structure that produces the result at year-end whereby we submit our annual grant to Hôpital Albert Schweitzer?
The answer (and you will say “of course”) is a series of committees, each with a set area of involvement. So, here is a swift look at the committees’ titles and some approximation of their workload. In terms of the actual function of each, most of the titles should provide enough explanation.
Board of Directors. Meets about 6-8 times each year. Its purpose is the overall guidance of all our major decisions and monitors the work of the committees
Administration Committee. Meets approximately 10 times each year, between Board meetings and during the summer, to maintain continuity and to ensure appropriate and timely submission of eg., formal documents and reports.
Communications and Public Relations. Works very largely via internal electronic contact with its members, so its contact hours are variable and often occur in short bursts of activity. Their newsletter and other publications, of course, necessitate more intense and prolonged activity
Recruitment Committee. Meets as necessary, approx. 3-4 times each year
Finance Committee. Meets 4 times each year.
Partnership & Development Committee. Re-activated in June after a lapse of some years, and thus in need of some re-defining of itself, this group met 7 times last year.
Haiti Happening sub-committee. Monthly meetings from September to January and then weekly during February. Smaller cohorts who deal with particular aspects of the annual Dinner and Silent Auction, meet additionally as needed.
100 Holes for Haiti Golf Tournament committee. Meets by conference call approximately 4 times per year and will meet in person at least once. This committee is a joint fund raising group with the Joy & Hope of Haiti organization..
Road to Hope sub-committee. Meets about 4-6 times, initially in the spring or summer then mostly through the fall leading up to the event in early November.
All Board members serve on at least one committee, some on several. We are fortunate as well, that an almost equal number of very valuable non-board volunteers work on our committees. Without these, the total workload would otherwise be impossible and we give them a very big “thank you” for this work. (Note : we always welcome new additional volunteers who can bring skills and energy to the team!) Finally, we would be remiss not to acknowledge as well, the considerable support and encouragement that Canadian Friends of HAS receives from the hospital’s administration both in Deschapelles, Haïti, and Pittsburgh.
Mick Stewart, on behalf of the CFHAS board