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California Pay Data Due by May 10, 2023

Dear Affogato HR Consulting Clients and Friends,

Here's a quick compliance reminder to take a few steps related to pay data reporting.  

California law requires private employers of 100 or more employees and/or 100 or more workers hired through labor contractors to annually report pay, demographic, and other workforce data to the Civil Rights Department (CRD). This reporting is required under Government Code section 12999, as amended by Senate Bill 1162.

How do you get started?

  • Review California's Pay Data Reporting website
  • Count employees, including agency temps ("labor contract employee"), and determine "establishments"  
    • See the definitions in the FAQs
    • If your organization is related to another company, take a careful look at the FAQs about "affiliated entities"
  • If you have more than 100 employees as defined above, then set up your account and create your plan to complete the report

We suggest that you immediately partner with your payroll specialist to get the required payroll report. Allow plenty of time to complete the report as you will need each employee’s establishment, pay band, job category, race/ethnicity, sex, pay and hours worked and additional information about each establishment. 

There are two thousand five hundred and twenty possible combinations of job category, pay band, and race/ethnicity/sex, so while you're at it, this is a good time to create a process to gather data year round to make the next pass less time consuming.

Questions?  We're here to help and we love to hear from you.

Jonna, Lisa, Lisha, Karen and Suzanne

The above/attached information is not a legal advice. It should not be considered as a legal opinion as to which laws apply or as to how any law applies to a particular situation. Companies or individuals should seek advice of Counsel with regards to their situation.

Copyright © 2023 Affogato HR Consulting LLC, All rights reserved.

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