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Colleagues,

In the midst of the Omicron surge, it can be hard to focus on what the Future of Work looks like, but with 75% of the Lab having recorded a future work mode as of this writing, it's an exciting time to contemplate what lies ahead.   As of now, more than 45% of Lab staff are assigned a hybrid schedule and another 15% are expected to be in a Full Time Telework/Remote mode.  

IT is continuing to work to support hybrid teams, with dozens of conference room upgrades underway and new technologies like Zoom's Smart Gallery (more below).  In this edition of the newsletter, you can also learn about our work to migrate legacy file shares to Google Drive and our work to enable scientific use of cloud computing resources. Thanks for taking a moment to check out our newsletter, and from all of us in IT, we wish you a healthy and happy new year.

- as (Adam Stone, Interim CIO, IT Division).
Google Drive Migration Project

Data Migration Project

The IT Division Data Migration Project celebrates an important milestone phase led by Collaboration Services. The Collaboration group is responsible for the administration and support of productivity applications and tools that help staff connect with colleagues and Berkeley Lab services, including Google Workspace. David Huynh, Computer Systems Engineer, Derrick Johnson, Computer Systems Engineer, and Luis Corrales, IT Collaboration Services manager, form the Data Migration team effort focused on providing alternative options to file storage on network drives.

Since 2019, IT has completed migration of more than 20 TB of data from legacy network drives to unlimited storage on Google Drive, leveraging the Lab’s license with Google to reduce operations costs across the organization while supporting real-time collaboration well before the pandemic. Estimated reading time: 5 minutes

 

Read more »
Credit: Starecat.com

Cloud Computing for Science at LBL

(Cloudy with a Chance of Science)

In some respects, cloud computing has been around for so long that it seems old hat these days. Now it seems that everything has moved to the cloud. Or has it? For scientific computing, the move to cloud has been happening at a much slower pace; however, there are many signs that change is finally underway in scientific computing. 

In this article, the Science IT group, including Jeff D’Ambrogia, Fengchen Liu, Tin Ho, Shawfeng Dong, and Gary Jung, will provide information about cloud computing at Berkeley Lab and talk about some of the services that IT provides to help scientists utilize the cloud for science. 
Estimated reading time: 10 minutes

Read more »

New and Notable

  • New technologies to support Hybrid meetings continue to flourish, with Zoom announcing Smart Gallery which creates multiple individual video feeds from a single conference room camera. IT has been deploying Neat devices in upgraded conference rooms which fully support this new Smart Gallery view.

  • Originally released last year, Google Docs Approvals are a great tool for getting formal sign offs when working remotely.

  • IT has several tools to support Research Data Management, including UC’s DMP tool for developing Data Management Plans, and Dryad for small to mid scale data publication and archiving. 

  • Your LBNL Identity is now fully integrated with UCB’s new Library Search Use UC Library Search to explore the UC Berkeley/LBNL Library collections, the collections of all 10 UC libraries across the state and electronic resources across the world. You can request materials from all the UC libraries and use Interlibrary Loan (ILL)  to obtain materials you can’t get from UC.

  • The Microsoft Online environment is connected with the Lab’s Single Sign-On service (SSO) as of Monday, October 18, 2021. When signing into your Microsoft account, either via portal.office.com or when activating Office 365 on a new computer, enter your usual lbl.gov email address. You will be directed to Berkeley Lab's standard login page that you already use to sign in to Google and other Lab services to complete the login process. 

Berkeley Lab Panorama (Credit: Berkeley Lab)

IT Staff Spotlight: Jenny Brown

Jenny Brown joined Berkeley Lab about 11 years ago as a Student Assistant and worked her way towards a Help Desk term and then career Employee. Jenny is currently the Help Desk Work Lead in the IT Support Services Group, providing user and technical support to the Lab community, along with leading many outreach activities across the Lab. This IT Staff Spotlight focuses on her role guiding Veterans Interns as a Non-Paid Work Experience (NPWE) Program Coordinator for IT Support Services. 

Recently, Jenny completed the NPWE Program Manual to provide guidance for other Lab groups who are interested in hiring Veteran Interns and was recognized with a Spot award for stellar efforts! Estimated reading time: 5 minutes

Read more »

Key Dates


Week of January 10, 2022 | Software Licensing will send out notifications to end-users of LucidChart and Smartsheet who are currently using the software and have not yet renewed their licenses. Please be sure to complete the renewal process if notified. If you have any software questions, please contact licenses@lbl.gov.

Friday, January 14, 2022 | Deadline for supervisors to enter a work mode for each of their employees using the new Work Mode Assignment Tool.

Friday, January 28, 2022, 12:00pm | Join the UC Campus Privacy Officers in celebrating Data Privacy Day with a panel discussion between UC data and privacy experts who will be discussing the film, The Social Dilemma, the future of data, what UC’s role should be (if any) in solving the social dilemma, and how viewers can take active steps to better control their data and the data entrusted to them by the UC Community.

Weekly on Wednesdays, 10:30am-12:00pm | Science IT office hours for drop-in consulting help are held every Wednesday from 10:30am to Noon (Pacific). Based on evolving information about the spread of COVID-19, consultations may be provided in-person in 50B-3209 or virtually as a safe alternative. Submit a request using the Science IT TeleOffice Hours form or contact scienceIT@lbl.gov for more information.
 

Questions or Comments? Contact IT Communications at itcomms@lbl.gov for questions or feedback related to this newsletter, including corrections or topic suggestions. 

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