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HPRP Q13 QPR Now Open in e-snaps

The October reporting period marks the last quarterly reporting period for HPRP! HUD has received many requests to open the Q13 HPRP Quarterly Performance Report (QPR) in e-snaps early, and we are happy to announce that it is now open for reporting on persons served and funds expended from July 1 – September 30, 2012. The submission deadline is October 10, 2012 (if OMB extends the deadline for FederalReporting.gov, HUD will extend the QPR deadline as well).

Please note the following:

  • If you have finished your program, you may complete and submit the report in e-snaps now (be sure to click the “Submit” button).
  • If you have spent funds in this quarter, you will also still need to complete the report in FederalReporting.gov. However, it is not expected to be open earlier than October 1, 2012.

ALL HPRP grantees must complete both quarterly reports (unless you have notified HUD that your program was complete and Q12 was your final report). Grantees submitting reports after the due date will be considered non-compliant with this requirement.

*If you believe that you do not need to submit quarterly reports for the July-September 2012 period, please submit a message to the HUD Virtual Help Desk to notify HUD of your status. 

Note: All HPRP grantees that assisted program participants and expended HPRP funds after October 1, 2011 will also need to complete a Year 3 APR, which is currently available for completion in e-snaps.

For Quarterly Reports:
  • If you have expended all of your HPRP funds, make sure that you have reported on the uses of ALL funds and that the total amount on the “Expenditures” screen matches your grant amount.
     
  • Resources, guidance documents, and webinars on HPRP reporting are available on the Homelessness Resource Exchange (HRE). HUD encourages grantees and staff responsible for completing and submitting HPRP reports to review reporting guidance prior to submitting their report.
     
  • If you are new to e-snaps or to reporting for HPRP and need access to your community’s HPRP Reporting project in e-snaps to complete and submit reports, please create an account for yourself in e-snaps and then submit a question on the Virtual Help Desk asking to be “linked” to the relevant HPRP Reporting project. The e-snaps Training Guide on the HRE how instructions on how to create an account and how to gain access for new users. Do NOT wait until the day the report is due to get access. HPRP Grantees who are not able to submit on time because they did not request access in a timely manner will be considered non-compliant with this requirement.
HPRP Reporting Tips:
  • Remember, Grant-to-Date always refers to the cumulative total (of persons served, expenditures, etc.) as of the end of the reporting period, NOT the total as of the date you are completing the report. 
     
  • Grantees MUST report an unduplicated number under the Grant-to-Date (GTD) column. Grantees should NOT simply take the number of persons served from each quarter (or year, for the APR) and add it to the existing GTD number. Grantees that do this will have a greatly inflated GTD number and will cause HPRP data to be skewed. Remember, the quarterly data reflects distinct program participants served during the quarter, and the GTD data reflects distinct program participants served since the beginning of the grant.
    • For detailed instructions on this issue, please reference the e-snaps Training Guide and the HPRP QPR Instructions available on the HRE.
    • If you have been reporting GTD incorrectly, report corrected GTD numbers in the Q13 and APR.
    • If you have questions, contact your HPRP Desk Officer at HUD Headquarters or submit a question to the HUD Virtual Help Desk on the HRE. 
       
  • Please enter explanations in the “Comment” boxes, especially if HUD has commented on your report in the past. This will help expedite reviews and will give grantees more time to respond if HUD finds an error that needs to be corrected.

Questions?

As always, please submit all questions related to e-snaps QPRs to the HUD Virtual Help Desk. The Help Desk staff is prioritizing reporting-related questions during the reporting periods and will seek to respond quickly. Please do note that the Help Desk receives a high volume of questions, so HUD appreciates your patience as the Department works to respond to all the questions in a timely manner.  

If you have a question about an error message in e-snaps, please attach a screen shot of the error message to the question submitted on the Help Desk. 


 
 
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