Memorandum For: CPD Field Directors and HOPWA Grantees
Will Rudy, Acting Director, Office of HIV/AIDS Housing
The purpose of this memorandum is to provide guidance to recipients of HOPWA formula and competitive grants on the use of HOPWA funds to pay for grantee or project sponsor staff to attend the U.S. Conference on AIDS (USCA) taking place in New Orleans, Louisiana, on September 8-11, 2013. Similar to prior guidance on program-related training activities, HOPWA funds are eligible for use by grantees and project sponsors to support costs for participation in relevant conferences and trainings, such as reasonable costs for travel, hotel, per diem, and other related costs that will enable participation in the presentations and training sessions.
Eligible Training Costs
Participation in USCA is permissible as a HOPWA-eligible training event in promoting the use of best practices and research to inform program practices and improve the housing stability and health outcomes of low-income persons living with HIVIAIDS. Reasonable costs, if applied to HOPWA accounts, should not exceed the federal government's published limits on lodging and per diem rates. Grantees may use these standards for allocating costs to program activities:
For formula grant recipients or competitive/renewal grants, the related training activity costs for this designated training event can be prorated by budget line items with up to 80 percent of such costs eligible as resource identification costs associated with efforts to establish, coordinate, and develop housing assistance resources for eligible persons. Grantees may assign all or at least 20 percent of these costs as administrative costs associated with the management of HOPWA grants. For example, a HOPWA grantee or project sponsor that incurs $1,600 to participate in USCA could charge up to $1,280 in resource identification costs and $320 in administrative costs; and
Grantees and project sponsors may use other non-HOPWA sources for any or all of these costs, and may report these as leveraged other resources in supporting program objectives.
If you have questions about participation in USCA, please contact the Office of HIV/AIDS Housing: Amy Palilonis, CPD Specialist, at Amy.L.Palilonis@hud.gov or 202-402-5916.