Beginning on October 1, 2016, communities can submit their data for the 2016 Annual Homeless Assessment Report (AHAR) to Congress through the Homelessness Data Exchange (HDX). In preparation, those assigned as primary contacts for Continuums of Care (CoCs) should login at the HDX website and review and edit the list of people who have access to their community’s data via the HDX (see the HDX Admin\CoC Access tabs).
CoCs that have not participated in the past, but wish to submit data this year, can register for the AHAR as soon as possible by clicking on the Register as an AHAR site link on the HDX homepage. The homepage also contains AHAR resources for communities interested in the AHAR.
The schedule for the 2016 AHAR is:
October 31, 2016: draft data on both All Persons and Veterans.
- Submitting draft data by the deadline ensures that your CoC’s data will be thoroughly reviewed in advance of the final deadline.
- For purposes of meeting the draft deadline, all of your AHAR reporting shells should be changed from “In Progress” to “In Review” so that your AHAR data liaison can begin to look through your initial submission and provide you with any necessary feedback on changes to make before the AHAR final deadline.
December 1, 2016: final data on both All Persons and Veterans.
- At midnight Pacific Standard Time (PST), communities will no longer be able to make changes to their data in the HDX. Data are considered final at this time. By December 1, 2016 at 11:59 PM PST, all data categories will be marked as “Complete” if they were not already, and the Confirm button will appear, if it was not there already. While all users will be able to see the Confirm button, only the CoC Primary’s account in HDX will show that button as live and with authority to press it.
December 5, 2016: confirmation of data for both All Persons and Veterans.
- The community’s CoC Primary should go into HDX and confirm their data submission by this date. If they do not, the data will be auto-confirmed at 12:01 AM PST on December 6, 2016. The Data Liaison is not authorized to assess the usability status of your data unless the data are confirmed.
The 2016 AHAR reporting requirements are based on the HMIS Data Standards from March 2010.
As the AHAR kick-off date approaches, updated community resources, including webinars, FAQs, and detailed guidance will be announced through the HUD Exchange mailing list and linked to from the HDX homepage.
If you have questions pertaining to the AHAR, please submit your questions to the HDX Ask A Question (AAQ) portal on the HUD Exchange website. To submit a question to the HDX AAQ portal, select “HDX: Homelessness Data Exchange” from the “My question is related to” dropdown list on Step 2 of the question submission process.