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Deadline Reminder:
FY 2014 CoC Registration: CoC Review Step must be completed TODAY, September 3, 2014 at 5:00 PM (your local time)

As of 12:00 PM EDT Wednesday, September 3, 2014:

  • 19 CoC Reviews are in review with HUD
  • 31 CoCs have started but not submitted their CoC Review

Collaborative Applicants that have not completed this final step of the CoC Registration process are strongly encouraged to complete and submit their CoC Registration soon as possible. DO NOT wait until the last minute.

HUD is currently reviewing and resolving those CoC Registrations that were returned by Collaborative Applicants for HUD final review.

Note: These lists do not include CoCs who have already submitted registration and finalized CoC Review.

Collaborative Applicants must ensure that “Yes” or “Not Applicable” is appearing in the drop-down boxes of the following forms in e-snaps:

  • 1A. Approved CoC Type Designation:  4. Does the CoC agree with the approved CoC Designation? 
  • 2B. CoC Geographic Areas:  3. Does the CoC agree with the HUD-approved geographic area(s)?
  • 3C. CoC Maximum Funding Needs:  2. Does the CoC agree with the total ARD?  AND 3. Does the CoC agree with the total CoC merged need amount?

If the Collaborative Applicant answers “No” to any question, it must enter a comment in order for HUD to appropriately address in the its FINAL DETERMINATION.

If the CoC disputes any part of the CoC Review, HUD will review one last time and consider the CoCs proposed changes. HUD will then notify the Collaborative Applicant via e-mail that a final determination has been made. The Collaborative Applicant will then go back into e-snaps to access the CoC Review step again and select “Submit.” All disputes must be resolved and approved by 5:00 PM your local time, TODAY, September 3, 2014. A Collaborative Applicant has only one opportunity to dispute. If the Collaborative Applicant disagrees with HUD’s assessment the 2nd time, they will receive a final rejection notice and will not have access to the FY 2014 CoC Application.

The e-snaps instructional guide, CoC Registration Instructional Guide: CoC Registration and CoC Review, includes step-by-step instructions for completing the CoC Review process in e-snaps beginning on page 50.

All Collaborative Applicants should review the following:

  1. CoC Claimed Geography – in most cases there are no changes 
     
  2. Preliminary Pro rata Need (PPRN) – the amount is based on the geographic area(s) selected
     
  3. Annual Renewal Demand (ARD) – in some cases the ARD amount may have been changed by HUD. If this is the case, and you have NOT received a copy of your HUD-approved Grant Inventory Worksheet (GIW) to review, please contact your local HUD CPD field office immediately
     
  4. Merger Status – in most cases there are no changes; however, if you do see a change and are not sure of the reason, contact your local HUD CPD field office immediately
     
  5. CoC Planning – this amount may have changed if the CoC was in ARD status and the ARD amount changed. Remember, the CoC planning amount is determined by the CoC’s PPRN or ARD, whichever is higher AND is calculated at 1.25 percent or $250,000, whichever is less

Only CoCs with a HUD-approved registration will have access to the FY2013 CoC Consolidated Application.

Confirm Information in Applicant Profile – this step can be completed between now and the FY 2014 CoC Program Competition process. Prior to the opening of the FY 2014 CoC Program Competition, Collaborative Applicants need to review their CoC Applicant Profile in e-snaps to confirm the following:

  1. Collaborative Applicant Name in the CoC Applicant Profile MATCHES the Collaborative Applicant Name listed on the CoC Registration AND the Grant Inventory Worksheet.
     
  2. The Primary Contact and/or Alternate Contact listed are associated with the Collaborative Applicant Name listed – at least one of the names must match and both persons MUST be authorized by the CoC and Collaborative Applicant to submit the CoC Consolidated Application (i.e., CoC Application, CoC Project Listing, and Project Applications) AND are authorized to enter into a written agreement with HUD.
     
  3. The Collaborative Applicant is a legal entity: non-profit, State, instrumentality of local government, or Public Housing Agency. These are the ONLY entities who are authorized to submit the CoC Consolidated Application. Additionally, the proper legal document must be attached; therefore, if the Collaborative Applicant is a non-profit, a copy of the non-profit documentation (e.g., copy of the 501(c)(3)) must be attached.

Only CoCs that successfully submitted the final CoC review to HUD will be able to access the CoC Priority Project Listings.

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Any technical questions must be submitted to the Ask A Question (AAQ) portal on the HUD Exchange.


 
            
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