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2019 HIC and PIT Data Collection Notice and PIT Count Office Hours

Thank you for your continued efforts to use the Point-in-Time (PIT) count to identify people experiencing homelessness and engage the public in the critical work you are doing to end homelessness. HUD has published the Housing Inventory Count (HIC) and PIT Data Collection for Continuums of Care (CoCs), which informs CoCs of what must be collected to successfully complete the 2019 HIC and PIT counts. HUD is happy to announce that while there are some changes to the HIC there are no changes to the PIT count data collection requirements.

HIC Changes

  • For CoCs with CoC-funded Joint Transitional Housing (TH) and Rapid Re-housing (RRH) projects, the CoC must enter a separate TH and RRH project on the HIC. Inventory reported under each project should reflect the inventory in use on the night of the count. To indicate that these are Joint TH and RRH grants, CoCs must select both the HUD: CoC – Transitional Housing and HUD: CoC – Rapid Re-Housing funding source options in response to the HUD McKinney-Vento Funded question for each project.
  • Under the Inventory Type section of the HIC, HUD no longer distinguishes new inventory from current inventory. CoCs now report their data as either current (i.e., all inventory that is in operation on the night of the CoC’s PIT count) or under development (i.e., all inventory that is projected, but not in operation during the PIT count).
  • CoCs will report their HMIS participation based on the entire project. Either the project completely participates in HMIS or it does not. If part of a project’s inventory participates in HMIS and another part does not, it should be split into two projects, one representing the inventory participating in HMIS and one representing the inventory not participating in HMIS.
  • HUD is requiring CoCs to include the HMIS Project ID to all projects on the HIC. Currently, HMIS Project ID is only required for CoCs that upload the HIC.
  • CoCs will no longer report their VA-funded Compensated Work Therapy, Transitional Residence (CWT/TR) grants in the HIC. With this exclusion, persons in CWT/TR projects will also be excluded from the sheltered PIT count.
  • CoCs will no longer report on Target Population A to HUD. HUD is renaming what was “Target Population B” as “Target Population.”
  • HUD is clarifying that the Housing Type designation should apply to the entire project. A project must be completely “site based/single site,” “site based/clustered site,” or “tenant-based/scattered site.” If part of a project’s inventory is site based in a single location and other part is tenant-based vouchers, it should be split into two projects, one representing the “site based/single site” inventory and the other representing the “tenant based/scattered site” inventory. For emergency shelter, the Housing Type selected should be consistent with the Bed Type.
  • Sponsor-based Rental Assistance (SBRA) can operate like Tenant Based Rental Assistance (TBRA) or Project-based Rental Assistance (PBRA), which has caused some confusion about whether these projects are required to add an address. HUD is clarifying that an address is required for all projects that function like either of the two “site-based” housing types listed in the bullet above.
  • While Victim Service Providers (VSP) are exempted from providing address information in the HIC, HUD encourages providers to enter a zip code associated with the project.

PIT Count Changes


Additional HIC and PIT Resources

  • Last April, HUD conducted its first PIT count office hours. The office hours open with a focused discussion on a specific PIT count methodology issue then shift to an open discussion on any HIC or PIT count questions or issues that communities have. We invite communities to come with questions, as well as solutions. HUD believes strongly in the power of peer learning, and we hope that communities will come to the office hours willing to share their promising practices and lessons learned.

    HUD will be conducting its next PIT count office hours on October 30, 2018 from 1:30 to 3:00 PM EDT. HUD will focus this office hours session on the 2019 HIC and PIT count and also discuss issue around PIT count volunteers, including recruitment, training, and waivers. Note that HUD will not be conducting a separate webinar for the 2019 HIC and PIT Count Notice. HUD anticipates conducting one more office hours session preceding the 2019 PIT count. Register for the October 30 PIT count office hours.

  • PIT and HIC Guides, Tools, and Webinars Page: This is a one-stop site where communities can access all of HUD’s guidance on how to plan and implement their PIT counts. The resources include the annual notice, the PIT Count Methodology Guide, survey tool resources, implementation resources, etc.

Questions about the HIC or PIT?

If you have questions about entering HIC or PIT count data that are not covered in this Notice, please submit them to the HDX Ask A Question (AAQ) portal on the HUD Exchange website. To submit a question to the HDX AAQ portal, select “HDX: Homelessness Data Exchange” from the “My question is related to” drop down list on Step 2 of the question submission process.

Visit the HUD Exchange at https://www.hudexchange.info
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