Effective October 1, 2014 the HMIS data collection requirements were revised for projects funded through HUD’s Continuum of Care (CoC) Program, as well as Supportive Housing Program (SHP), Shelter Plus Care (S+C) Program and Section 8 Moderate Rehabilitation Single Room Occupancy Program (SRO). As noted in a previous message, beginning on October 1, 2014 recipients were required to collect data on new and active clients, based on the 2014 HMIS Data Standards.
To assist your reporting efforts HUD has:
- Updated the CoC APR in e-snaps to reflect some of the changes per the 2014 HMIS Data Standards and to correct some issues that were preventing recipients from submitting their APR. Additionally, HUD has released in e-snaps the APR for FY 2012 New and CoC Planning projects.
- Revised the CoC APR Guidebook and HMIS APR Guidebook to reflect these APR changes in e-snaps. HUD is currently working on a CoC Planning APR guidebook. The CoC Planning APR will be a very simple APR, based primarily on the information submitted in the FY 2012 CoC Planning grant application. In addition to providing basic project information (e.g., contact information and grant type), recipients will be required to report on their expenditures and how those funds were used.
- Published a brief video on how to access an APR. Earlier this year, HUD launched a new APR access process in e-snaps for CoC Program recipients funded in or after the FY 2012 CoC Competition. This video is intended to address some of the concerns that have been raised with accessing FY 2012 APRs and also provides a reminder on the process that SHP, S+C, and SRO projects must continue to use to access their APRs in e-snaps.
- Provided HMIS vendors with updated CoC APR Programming Specifications designed to support the 2014 HMIS Data Standards (new elements and new collection requirements) within the existing APR template. These programming specifications are intended to help HMIS vendors know how to generate APRs for recipients while they are in the process of updating their systems to comply with the 2014 HMIS Data Standards.
- Released updated HMIS intake, assessment, and exit forms that recipients can utilize as templates for CoC Program data collection with the new Data Standard Elements. If your community is using HUD templates – check to be sure you are using the updated versions.
Recipients that have previously utilized the APR Generation Tool to produce their APR should note that the tool has not yet been updated to comply with the revisions detailed in the APR Programming Specifications. While HUD is planning on updating the Tool to reflect the changes per the 2014 HMIS Data Standards, HUD expects recipients to participate in an HMIS that is able to generate an APR.
HUD anticipates that in October of 2015, it will update the APR. The APR updates include changes to response categories due to the revisions to the HMIS Data Standards and will also revise or add certain questions to make the APR more compliant with the implementation of the HEARTH Act. More information on the updated APR will be provided prior to October of 2015.
If you have additional questions about the data standards, please submit them through the HUD Exchange Ask a Question (AAQ) portal
. On Step 2 of the question submission process, select e-snaps
Reporting System in the “My question is related to” dropdown.