U.S. Department of Housing and Urban Development HUD Exchange Mailing List

DRGR Update: Grantees Are Now Unable to Edit Their Action Plans If They Have a QPR That Is in Submitted - Await for Review Status

To all CDBG-DR, NSP, and RIF grantees,

On May 16, 2015, DRGR Release 7.11 was deployed. The sole purpose of this release was to migrate the DRGR application to a new server; however, as a result of this migration, a previous defect allowing the Action Plan to be edited while the QPR was submitted to HUD was unintentionally fixed.

The rule restricting grantees’ ability to edit their Action Plan while their QPR is under review by HUD was built into DRGR several years ago, and is similar to the rule restricting a QPR from being submitted unless the Action Plan is reviewed and approved. This was meant to ensure information entered into the Action Plan did not change while the QPR was under review by HUD. A code defect disabled this rule when DRGR Release 7.3 was deployed in December 2011.

Although Release 7.11 actually corrected a problem in the existing code, HUD recognizes that this change is abrupt and unintended. HUD also recognizes that grantees have become accustomed to having the ability to freely modify their Action Plans, primarily to budget sufficient funds to activities and drawdown funds in a timely manner. As such, HUD is currently working on a permanent solution to address these concerns prior to the end of the federal fiscal year.

Important items to note:

  • If a grantee has a grant in DRGR with one or more QPRs in "Submitted – Await for Review" status, all users assigned to that grant will be unable to edit the Action Plan until all submitted QPRs are either "Approved" and/or "Rejected" by HUD.
  • For grantees with multiple grants (e.g. NSP1, NSP3, and SANDY), each grant is independent of one another. Thus, having a submitted QPR for NSP1 will not affect your ability to edit your Action Plan for your NSP3 or SANDY grant.

HUD recommends the following during this period:

  • HUD Representatives are encouraged to work with grantees to take action on existing submitted QPRs as quickly as possible following the date of submission. ‘Approving’ or ‘Rejecting’ a submitted QPR will restore a grantee’s ability to edit their Action Plan.
  • If a grantee’s inability to edit their Action Plan due to a QPR submission is prohibiting the grantee from accessing their Line of Credit (creating a drawdown), they should contact their HUD Representative to take action on the QPR(s) (either ‘Approve’ or ‘Reject’) so the grantee can make necessary adjustments to their Action Plan. Note that "Rejecting" a QPR to allow for such Action Plan modifications is not considered a negative action, and the HUD Representative should make a note in the QPR review comments field that the QPR is being rejected for this purpose.
  • HUD Representatives should work closely with their grantees to get all submitted QPRs into "Reviewed and Approved" status. As of May 19, 2015:
    • There are 196 grantees that have 671 QPRs in "Submitted – Await for Review" status.
    • Approximately 40% of the QPRs currently in "Submitted – Await for Review" status represent the Q2 QPRs due by April 30, 2015.
    • Approximately 60% of the QPRs currently in "Submitted – Await for Review" status represent QPRs with periods ending December 31, 2014 or sooner.

We apologize for any inconvenience this may have caused. If you have any questions, please contact your HUD Representative.

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