This message provides guidance to recipients of Housing Opportunities for Persons With AIDS (HOPWA) formula and competitive grants on the use of HOPWA grant funds to pay for the cost of grantee or project sponsor staff attending the U.S. Conference on AIDS (USCA) taking place in San Diego, CA, on October 2-5, 2014. Similar to prior guidance on program-related training activities, HOPWA funds are eligible for use by grantees and project sponsors to support reasonable costs for participation in USCA, as explained below.
Participation in USCA may be charged to a grantee’s HOPWA grant since the planned conference is relevant to the program. USCA promotes the use of best practices and research to inform program design and improve the housing stability and health outcomes of low-income persons living with HIV/AIDS.
Reasonable costs of participation in this event, including costs for travel, lodging, and meals, may be applied to HOPWA accounts, if incurred in accordance with OMB Circular A-87 (for states and local governments) or OMB Circular A-122 (for non-profit organizations). States and local governments should pay particular attention to Items 27 and 43 of Attachment B to OMB Circular A-87. Non-profit organizations should pay particular attention to Items 29 and 51 of Attachment B to OMB Circular A-122.
Grantees may use the following standards for allocating costs to program activities:
For HOPWA grantees and project sponsors, the reasonable costs of participating in this event can be allocated to the resource identification and administrative costs line items. Per 24 CFR 574.300(b)(2), resource identification is associated with efforts to establish, coordinate, and develop housing assistance resources for eligible persons. Administrative costs are associated with the management of HOPWA grants, and are subject to the established limitations under 24 CFR 574.300(b)(10). Grantees are responsible for prorating costs between these line items based on the subject matter presented in the conference sessions attended by grantee and/or project sponsor staff.
Grantees and project sponsors may use other non-HOPWA sources for any or all of these costs, and may report these as leveraged other resources in supporting program objectives.
If you have questions about participation in USCA, please contact the Office of HIV/AIDS Housing: Amy Palilonis, CPD Specialist, at Amy.L.Palilonis@hud.gov