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Lake View News

Educating West Michigan Since 1974

 Fall 2017                                 Vol. 43, Issue 2

                                     

LETTER FROM THE PRESIDENT
Hello again, Western Michigan ARMA Members and Friends of ARMA!

As we near the end of the year I would like to make mention that we only have 1 more event for the 2017 year. I encourage everyone to come out and learn more about the transitioning of your organization's electronic records on November 2.  This is a complicated task and it can be a difficult switch for not only programs but for people too.  Join us, as we hear from Julie Alles-Grice, Assistant Professor/Program Director of the Health Information Management of Grand Valley State University as she will discuss the methods used during implementation, methods conversion, decisions regarding workflows and also their electronic records policy.  The strategies presented will be relevant to you and your organization. 
 
I also wanted to say thank you to all the members and board members of the Western Michigan Chapter.  Thank you for yet another successful year in the books. Your hard work has not gone unnoticed.  I’m extremely appreciative to all those who’ve put in the effort to make our Chapter a meaningful one.  I feel very fortunate to have many Subject Matter Experts, knowledgeable resources and vendor relationships at my fingertips. 
 
Make sure that you take advantage of a few of the resources found in this newsletter below for your own personal information programs. Don’t forget October is Archives Month and was Electronic Records Day (10/10/17).  It’s never too late to promote these at your workplace. 
 
Hope to see you in November!

 
Stephanie Bustraan
ARMA Western Michigan Chapter President
Save the Date – November 2
Electronic Records Transition
When: November 2, 2017, 4:00PM
Where: Miller Johnson
Address: 45 Ottawa Ave SW, Grand Rapids, MI 49503

Topic Description: Transitioning your organization to electronic records can be difficult and overwhelming.  Even working within a hybrid environment provides its own challenges.  Please join us as we hear from Julie Alles-Grice, Assistant Professor/Program Director of the Health Information Management at Grand Valley State University.  Julie has successfully assisted in the transition from paper-based records to electronic health records.  You will hear about considerations in getting started, methods for conversion, decisions regarding workflow, and implementation of an electronic records policy.  Even if you do not work within the medical industry, the suggestions and strategies presented will be relevant to your organization. 
 
Biography – Julie Alles-Grice, MSCTE, RHIA
Julie Alles-Grice is the Assistant Professor/Program Director of the Health Information Management at Grand Valley State University. Julie obtained her Master’s degree in one year from Ferris State University in Career and Technical Education with a concentration in Instructor, all while teaching 17 credits. She also has two bachelor degrees from Ferris State University in Health Information Management and Health Care Systems Administration.  Currently, Julie is in the dissertation phase of her Doctorate from Capella University in Health Administration with a concentration in Health Care Leadership.
 
Prior to teaching, Julie worked as a health information management professional working in the acute care and long-term care settings wearing many hats. This includes coding, the release of information, working with physicians to complete their medical records on time and educating physicians on proper documentation and coding updates. Julie also did remote coding from home where she worked for hospitals such as John Hopkins and a variety of other facilities. Julie’s research interests are cancer registry, telehealth monitoring, and cancer screening.

Pricing                                            

Members - $25.00
Non-members/Friend of ARMA - $40.00 
Students - Free (RSVP by emailing Laura Kurtycz


Payment Options (Payment due on-site day of the event) 
Cash/Check - RSVP by emailing Laura Kurtycz
Credit Card or PayPal - Click on the hyperlinks in the Pricing Section above.  *Note if you do not have a PayPal Account, you are not required to log into the PayPal site.  You can check out as a guest with your debit or credit card information.  We can also charge credit cards on-site the day of the meeting.

RSVP by 10/31
Failure to cancel prior to the RSVP date above you may be responsible for a registration cancellation fee.

Save the Date
Online Checkout as Western Michigan ARMA Member
Online Checkout as Nonmember/Friend of ARMA



Upcoming Events 


Jan 11, 2018 • 12:30 pm • Amway – Q/A with  John C. Montaña, leading expert in the records and information management field (Live Webinar)
Save the Date
March 1, 2018 • 4:00 pm  • Amway – Audits. Are you doing them? 
Save the Date
April 2018 • Miller Johnson – Annual Spring Seminar featuring Mark Diamond (Contoural)
Save the Date

Employment Opportunities

Grand Rapids, MI: 2018 Archives Internship, Meijer

Adrian, MI: Congregation Archivist, Adrian Dominican Sisters

Jackson, MI: Corporate Information Governance Lead, Consumers Energy

2017 New Members

Barbara Campbell

Congratulate these individuals as they help serve and foster the Records and Information Management profession in their local communities. 
2017 - 2018
Anniversaries

 
Fall
Kevin Harrison - 24 years
Alinda Arnett - 9 years
Mary Ellen Harris - 5 years
David Tappan - 4 years
Elsa Frank - 1 year


Winter 
Andrew Ysasi - 10 years
Loralyn Bunce - 7 years
Meghann Weinberg - 5 years
Stephanie Bustraan - 5 years
Penny Turner - 5 years
Mary Seifert - 4 years
David Patrician - 3 years
Alicia Shaver - 3 years
Mark Fairchild - 2 years
Susan Cowan - 1 year
Trent Messer - 1 year
Mary Navarre - 1 year

2017- 2018
Board of Directors


President: Stephanie Bustraan
VP of Programs: Laura Kurtycz
VP of Membership: David Tappan
Treasurer: Scott Dennis
Secretary: Greg George
Director: Samantha Zuiverink
Director: Mary Seifert
Director: Heather Van Drunen
Director: Loralyn Bunce
Newsletter Editor: Heather Van Drunen
Watch this video full of statistics and see why every organization needs a good information management program.

iMasters, a new virtual conference experience that is free to members where industry experts come together live to discuss industry topics and challenges facing our members and the industry. Best of all – you’ll have the chance to ask questions and get their input on your own situation during the "live" session which occurs every other month or watch the "on-demand" replays at your convenience. See http://discoverarma.org/ for more information.

On-demand:
Session 1:  Three Keys to Managing Change for RIM Program
Session 2:  Innovative Ways to Make IG Happen
Session 3:  Transforming Information Management
Session 4:  A Profession in Peril: Meeting the Challenges
Session 5:  ISO 15489-2016 A New Standard for Digital Records Management
Session 6 -  The Latest in Cloud Computing



Monthly RIM Session of the Month 
Free for Chapter Members
 
The monthly sessions are provided to you FREE, in addition to our current in-person programming as an extended benefit of your Chapter membership. We hope that you find these online sessions to be of value. 

How to view the session of the month: 
1. Visit ARMA.org website
2. Sign into "My ARMA" account.  
3. Click the link "Session of the Month" located next to your chapter membership.  
4. On the Session of the 
month webpage, use the search bar and type in the code provided in this month's session title.
5. Begin viewing session.

*As a reminder, these sessions are only available during the month that they are presented above.  To view them outside of these date ranges, 
purchase may be required.  

October Monthly RIM Session: 
CF14-4198 Dispose of Zombie Data! 

We all keep unneeded legacy data, which increases the organization's cost and risk. Storage is cheap, but why hold on to data that could come back to stalk you? This session emphasizes strategies for properly finishing off undead data. You'll learn best practices for data disposal and learn about the emerging legal framework you need to understand to feel confident about your decisions. Session handouts include a records pyramid and a questionnaire to help analyze disposition decisions.

Skill Level: Management/ Strategic
Facilitator: Kershaw, Anne
Co-Facilitators: Dembin, Mitchell D; Favro, Philip J

The Institute of Certified Records Managers has launched its newest certification - the Certified Records Analyst (CRA). 

The certification provides immediate certification to existing CRM candidates that have successfully passed Parts 2-4 of the examinations.
  

Click here for further information. 

Electronic Records Day 10/10/2017

Electronic Records Day is designed to raise awareness about the crucial role electronic records play in our world.

The purpose is to raise community awareness of our digital records, and of the need to manage and preserve them. We would love to hear about what you did to promote e-records awareness. 

Don't think though that Electronic Records Day is "just" for today. Pay attention to what you are doing every day to make your electronic records work for you, not against you.  For more information, 
click here.

Getting Unstuck: Keeping Your Plans Moving Forward 
Presented by Jason C. Stearns and James Dawson
Location: ARMA International - Orlando, FL
Recap by Mary Seifert

I found the content to be quite informative and relatable to my recent experience with implementing processes to remain compliant according to our Record Retention schedule. The Project Re-scoping Tips Job Aid handout offered great ideas for anyone who is trying to keep a new project going in a forward motion and also by sharing great ideas and resources on proactively supporting your team with positive feedback.

I learned if your project is “stuck” it is okay to re-evaluate asking yourself these key questions: 

  • Has the need for the project changed?  If so, how? And does it warrant throwing out the old project and starting a new project?
  • Has the priority of the project changed?  If so, should the project be put on hold for some amount of time?
  • Are there enough funds to continue with the project? If not, how can more funds be allocated, or should the project be halted altogether?

I learned also from other sessions in general that Records Management and Information Governance is an evolving process.  Businesses are coming to understand the necessity to keep compliant with Retention schedules to fulfill best practices and the legal obligations they have to their clients. With the minute by minute changes in technology, this is becoming increasingly more challenging.

WILL YOU BE READY 5/25/2018 

For more information please visit
http://www.eugdpr.org/

 
Join Records Management University for a FREE educational, informational, and fun continuing-expertize, webinar-based course, which showcases the latest news, innovations, best practices, and new technology in Records Management for everyone, experts and novices alike. Each hour-long class will focus on a different Records Management topic. The classes at RMU are pre-approved for Certification Maintenance (CMP) Credits from the Institute of Certified Records Managers.

For detailed class and course descriptions and more information, please visit http://www.feith.com/rmu

Registering will sign you up for all classes, but you are free to attend just one, some, or all sessions. If you missed a session or cannot attend a session live, registering will grant you access to all classes on-demand.

Free Meeting Voucher

 
Provided here is a coupon to attend a monthly meeting at no charge, valid only for first-time non-member guests. Members may bring more than one guest, but the coupon will only be good for their first meeting.  

Encourage colleagues and friends to attend a meeting for free and see what Western Michigan ARMA is all about!
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Mission Statement

Western Michigan ARMA's mission is to promote and advance the professional competence of its members to enable them to provide records and information management leadership and expertise within their organizations and communities, as well as to provide a networking opportunity to share and learn from others.

Legal Notice

Contributions or gifts to ARMA are not deductible as charitable contributions for federal income tax purposes.
Copyright © 2017 ARMA Western Michigan Chapter, All rights reserved.


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