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Fresh Newsletter

HIMentors NewsWatch May 2013,
Volume II

H.I.Mentors NewsWatch, Volume 2, May 2013 

From Darice’s Desk:

Greetings! It’s been a busy spring so far. We enjoyed a wonderful conference at the 2013 ILHIMA Annual Meeting in April and have been working on a variety of consulting engagements from Montana, to Colorado, California and our home state of Illinois. 
Providers, who are continually dealing with the impact of regulatory changes coupled with the need to plan, develop a strategy and implement an EHR or Computer Assisted Coding system, often face tremendous challenges. On top of that, you have the Medicare budget cuts from the sequester and how that may impact operations, staff-cuts and implementation timeframes.
No matter how you approach large-scale implementation projects, building a strong foundation is key. Transitioning to an EHR, CAC or other new, complex technology requires the ability to analyze and understand a variety of documents and forms, clinical documentation quality and how they affect data integrity and patient record workflow.
Taking the time to prepare a best practice assessment of all key workflow elements, systems and processes can help your organization eliminate headaches before they happen and streamline the successful transition to an EHR/CAC.

Darice Gryzybowski, MA, RHIA, FAHIMA, President H.I.Mentors LLC

What’s New in our Quick Tips Section?

Five Tips to Decrease DNFB

  1. Invest in periodic HIM operational/workflow assessments to pinpoint the source and cause of DNFB issues and identify possible solutions.
  2. Implement an ongoing tracking mechanism to monitor and report on DNFB improvements.
  3. Insure that PFS and HIM teams agree on how DNFB will be defined and measured and set realistic improvement targets and timelines.
  4. Enforce record completion policies. When possible, develop a plan to fill the gaps before regulatory changes, new technology installs or potential staffing shortages take their toll on productivity.
  5. Employ deficiency analysis prior to coding the chart (within the first 24 hours post discharge) to identify missing data earlier in the lifecycle of record processing to improve coder productivity and reduce the time spent searching for missing information.

Events, Conferences and Tradeshow News

ILHIMA 2013 Raffle Winner
Thanks to all who dropped by the H.I.Mentors Booth at the ILHIMA 2013 Annual Meeting. Our lucky raffle drawing winner for the Williams-Sonoma Gift Card was Deborah DeBruyn RHIT. Congratulations Deborah!
AHIMA sponsors 2013 Clinical Documentation Improvement Summit
Darice Grzybowki, MA, RHIA, FAHIMA, President of H.I.Mentors, will be presenting “Clinical Documentation Improvement: Integration within the Electronic Health Record," at the upcoming 2013 Clinical Documentation Improvement Summit to be held in Washington, DC, August 5-6, 2013.

Solution of the Month:

EHR Foundation and Data Integrity Services 
Whether you are preparing to implement a complete EHR solution or transition to a new CDI technology or CAC system; a comprehensive, pre-implementation assessment is key to ensuring the integrity of documents, forms, data elements and HIM processes.
H.I.Mentors offers a vendor-neutral, EHR/EDMS consultative audit and data integrity workflow review to help guide important steps providers need to take for a successful launch. In addition, our new Computer Assisted Coding (CAC) Assessment Services help you assess your current technology and workflow and develop a winning action plan for transitioning to a new CAC system.
Having an experienced mentor/partner to help you assess your situation and ask the right questions during the planning phase is critical for a smooth implementation. Call today to find out how H.I.Mentors can work with your Vendors and implementation team to develop a solid foundation for success!

HIMentors would be happy to provide additional information about our programs and services.
Please contact us at or call us at 708-352-3507.

Fresh Newsletter
PO Box 802
La Grange, IL 60525

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