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H.I.Mentors NewsWatch
March 2014, Volume V

H.I.Mentors NewsWatch, March 2014 

From Darice’s Desk:

Happy Spring from H.I.Mentors! It’s been a tough winter for those of us in the Midwest and Eastern half of the country. The HIMSS conference has come and gone in sunny Orlando and now spring is here with a burst of activity as we head forward preparing for ICD-10-CM/PCS, just seven months away. 
Are you ready?  We are advising clients that have not already booked our general education services for their physicians and ancillary staff, as well as coding staff, to reserve time now--as the premium weeks are getting quickly filled up. The same is true for coding audits. Everyone will want to check ‘how accurate’ their ICD-10 coding is after the go-live date.  We recommend locking in your pre- and post-implementation audit dates now to assure you can have timely feedback and keep the education loop going. 
Spring is also an excellent time to take inventory of your department achievements.  Do you have a dashboard or report card in place?  Do your productivity standards need updating?  If it has been awhile since your last best practice assessment, it is probably time to schedule a checkup and review your performance indicator collection practices. 

H.I.Mentors is ready to help your organization with the ICD-10 transition!

Note: this month’s special includes a complimentary (ICD-10 CM/PCS) 25 chart outpatient coding audit with any 100 chart inpatient coding audit booked for 2014.

Darice Gryzybowski, MA, RHIA, FAHIMA, AHIMA Academy Approved ICD-10 CM/PCS Trainer, President, H.I.Mentors LLC

What’s New in our Quick Tips Section?

ICD-10 Ready or not?

  1. Determine your current coding/documentation relationship and preparedness via an initial audit and workflow assessment.
  2. Identify the gaps in your current processes vs. best practice methods. Pinpoint specific actions and resources needed to encompass ICD-10 best practice levels.
  3. Initiate an external audit in ICD-9 and ICD-10 to identify documentation gaps.
  4. Implement targeted education and training programs for physicians, documentation specialists, coders and ancillary staff.
  5. Implement H.I.Mentor’s performance monitors and CDI services to assure ongoing documentation and coding success!

Events, Conferences and Tradeshow News

ILHIMA 2014 Annual Meeting
H.I.Mentors, Booth #4, will be exhibiting at the ILHIMA Annual Meeting at the Holiday Inn Hotel and Convention Center, Tinley Park, IL, March 27 
– 29, 2014.  We will be presenting new features and functionality of our HIMetrix Data Analytics tool and our ICD-10 Readiness Consulting Services.  Please plan to drop by, say hello and enter our gift card drawing!

Darice Grzybowski, President H.I.Mentors, will also be speaking at the conference on March 27, 2:45 – 3:45 pm on: Improving Clinical Documentation in the EHR and on March 29, 12:30 – 1:30 pm on: Revenue Cycle and HIM – Connected for Success.

Additional speaking engagements for Darice:
AHIMA National ICD-10-CM/PCS & Computer Assisted Coding 2014 Summit – Washington D.C.
April 22, 3:15 – 4:15 pm on:  From Pre-Implementation to Post-Production: Key Considerations in Computer-Assisted-Coding (CAC)
NYHIMA Annual Conference – Albany, NY
June 2,   1:00 – 2:00 pm on: Everything You Need to Know to Prepare for CAC
June 3,   1:15 – 2:15 pm on: Improving EHR Documentation

Solution of the Month: H.I.Mentors ICD-10 Readiness Services

Most experts agree that ICD-10 implementation will primarily impact four key operational areas:
Clinical Documentation—an assessment of your current level of clinical documentation accuracy and completeness is crucial. This is the cornerstone necessary for establishing a proactive ICD-10 implementation program. Without a clear understanding of current ICD-9 related proficiencies you can’t begin to evaluate how current practices will equate to the additional documentation required for ICD-10.
Medical Records Coding and Billing—ICD-10 coding will mean accurately coding the additional specificity in ICD-10 diagnosis and procedural documentation. Training related to understanding anatomy, chart review and procedural notes will need to be stepped up and coders will need refreshers and potentially, an updated medical knowledge base to ensure appropriate coding.
Software and Systems—many facilities are hoping that their software and system vendors will provide the necessary programs and product upgrades for a successful transition to ICD-10. With proactive vendor support, you will be on your way to a successful transition, but without internal preparation, education and detailed transition plans-you won't be ready to win the race to ICD-10 success. ICD-10 Ready is just that-being fully trained and prepared! Results can’t be improved by re-tying your running shoes for good luck at the starting line.
Payer Readiness—payers and contract management may be the farthest from your mind in preparing for the ICD-10 tornado, but could very well be the Achilles heel of your transition plan if not addressed early. With increased specificity, contracts and payer agreements may need to be revised to capture the accuracy and scope of the care provided. Payers will need to modify their systems to accommodate the new code set and then thoroughly test the new methodologies to ensure that payment systems are up to the task—well ahead of the change over to ICD-10. 

HIMentors would be happy to provide additional information about our programs and services.
Please contact us at or call us at 708-352-3507.

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Copyright © 2014, H.I.Mentors LLC. All rights reserved. HIMetrix is a trademark of H.I.Mentors LLC. H.I.Mentors is proud to be a privately held, woman founded and owned U.S. small business established in 2005. HIMetrix is the subject of a pending U.S. Patent application.

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