Arisia '16
Progress Report #2
September 2015

We're getting geared up for Arisia 2016, the 27th Arisia.  We're especially excited about our guests of honor!


Author Guest of Honor: John Scalzi

Artist Guest of Honor: Johnna Y. Klukas

Fan Guest of Honor: Pablo Miguel Alberto Vasquez III


January 15 - 18, 2016


Westin Boston Waterfront Hotel

Registration rates go up September 30

Go to and register before the rates go up. Full weekend registration is $45 until 9/30, more details at the link.
We want you to join Team Arisia. Just fill out our Volunteer Form so that we can count you in! 
Team Arisia Headquarters will be located in the Quincy room on the lobby level, near Starbucks. Be sure to come in for your staff ribbons, timesheet, T-shirt, and nifty swag. Hang out, relax, and enjoy some snacks! 
Why Join Team Arisia?
  • All volunteers get a cool Arisia water bottle to keep you hydrated at the convention.
  • Eight hours of volunteering earns you a free staff T-shirt at the convention (only available to volunteers)
  • Twelve or more hours earn you a free membership to next year's convention. 
  • Volunteers who help for at least 6 hours on Wednesday (truck loading), Thursday (load-in and set-up), and/or Friday (load-in and set-up ONLY, generally until 3 PM), are eligible to earn a Arisia 2016 membership. Make sure you get your timesheet signed!
  • You could earn all your hours for a free membership for Arisia 2017 and never miss a minute of Arisia 2016!! Just help out Monday (tear-down and load-out ONLY, generally after 3 PM) or Tuesday (load-out and truck unloading) for at least 6 hours to earn next year's membership! 
  • Just being a volunteer can bring its own satisfaction. Without volunteers, we wouldn't have the convention that is Arisia. Everyone, from our Corporate President, Convention Chair to the person who has just an hour at the convention to give, is an unpaid volunteer giving his or her time to help make the Arisia Convention a success.
  • If you'd like some specific ideas about where to volunteer, take a look at the Arisia 2016 Org Chart or just shoot us an email at to let us know you're interested in joining us!
Open Staff Meetings

Want to become more involved with running Arisia?  Come to one of these open staff meetings to hear what's going on, participate in discussions, and talk with the A'16 leadership about getting more involved

Tuesday, October 13, 7pm-9pm, MIT room 66-144
Sunday, November 8, 2pm-4pm in the Douglass Room at the Westin Boston Waterfront
Monday, December 14, 7pm-9pm in the Alcott room at the Westin Boston Waterfront
Sunday, January 3, 2pm-4:30pm in the Commonwealth B Ballroom at the Westin Boston Waterfront

Suites & Party Hosts

If you would like to host a party (open or closed), please go to the Party Host Instructions page.  If you have any questions, please contact  

Suites at the Westin are limited. Please fill out the Party Host & Suite Request Form (even if you're not hosting a party) by October 16th if you are interested in reserving a suite. All suites have King beds. Some of the suites have sofabeds as well.  Non-suite party room requests are due by December 5th, using the same form.

Hotel Special Requests
Once you have a reservation in the Westin or are on the waiting list, please use the Special Request Form if you have specific things you need, from a lower floor, to an ADA compliant room with grab bars or a roll in shower. 
Note: All rooms at the Westin now have refrigerators.
Student Writing Contest

The Arisia Student Writing Contest is accepting original works of short fiction. 
  • Entries are FREE. Writers retain ALL rights to their works --we only wish to encourage, celebrate, and recognize the talented young writers throughout the Northeast. 
  • All entries must be original works of fiction by students or young adults currently enrolled in high school or equivalent, between 13 and 18 years of age. No college students, please.

  • Short stories must be 1000 to 3000 words long.

  • Our theme this year is “exploration.” Writers may feel free to draw inspiration from any sci-fi or fantasy theme(s) they wish. Please, no fan fiction!

  • Entries must meet the submission format guidelines below:


  1. Double-spaced, 12 point font

  2. In the upper left corner, type your real name, your email address or a teacher’s email address, your school and teacher's name, and an approximate word count.

  3. Submissions should be made in doc, odf, or pdf formats.

  4. Entries should be submitted via email to with the subject line: ENTRY FOR STUDENT WRITING CONTEST. For more information, please e-mail us at

  5. Deadline for submission: December 1, 2015


Winners will be contacted via email on or before January 1, 2016.

Prizes will be awarded to exceptional stories, including cash prizes that total $800, and free memberships to attend Arisia 2016. The school attended by our first-prize winner will receive a matching prize! Prizes will be awarded at our annual Arisia convention on Sunday evening, January 18th, 2016, during the Arisia Masquerade. Past winners can be found on Arisia’s corporate website:

Masquerade Registration signup is live! Anyone interested in participating in the Arisia 2016 Masquerade can read the Masquerade rules here and sign up here!
Arisia Lightning Talks

Have you ever heard of TED Talks, described as "ideas worth spreading”? Do you have one of these ideas or maybe a passion you want to share with a large audience in a huge room? With performances and the excitement they provoke? You can share something that inspires you in one of our Lightning Presentations. To learn more and to sign up, visit the Lightning Talks page.e.
Ad space in the program book

If you wish to advertise in the Arisia Program Book, please send e-mail to for further details. Deadline for reservations is 11/15/15

follow on Twitter | like on Facebook | follow on LiveJournal

Copyright © 2015 Arisia Inc, All rights reserved.

unsubscribe from this list    update subscription preferences 

Hotel room reservations will open the morning of Wednesday, September 9th. Links to reserve a room will be posted at

If you need an accessible room or have other specific needs for your room, please let us know by Dec 5, 2015 at

We look forward to welcoming you to Arisia '16!  

All the best,

Arisia Communications


follow on Twitter | like on Facebook | follow on LiveJournal

Copyright © 2015 Arisia Inc, All rights reserved.

unsubscribe from this list    update subscription preferences